How often should demographic data be refreshed, and what is the recommended approach for managing new patients after an initial export?

Managing Demographic Data Refresh

Frequency of Data Refresh Demographic data in EMIS should ideally be refreshed regularly to ensure it remains up-to-date and accurate. Consistent updates can significantly enhance the quality of patient information available for clinical decisions and operational needs.

Handling New Patients

New patients registered after an initial demographic data export should be managed with care to maintain database integrity:

• First, register new patients as unregistered, and then trace them into the hub using established procedures.
• Update their details in accordance with any new data gathered post-registration.

This dual-step ensures new patient data is captured correctly while mitigating risks related to untracked registrations.

Regular updates of demographic data help streamline patient management, allowing administrators to focus more on patient care and less on data discrepancies.

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